"If only we had a project centre we could assign tasks, check schedules, compare notes and share documents, all working towards the same goals as a team..."
Well wait no longer. And as your WorkGroup runs on our server there is no software to
install, which means you can be up and running within about 5 minutes.
WorkGroup can also be configured to link into your website, in your site colours,
and fully branded with your logo.
set authority levels (including read only, no access, etc)
create email contact lists
publish announcement messages to the home page
broadcast email messages to groups of users
create forums for discussions on certain topics
Calendar
The core of WorkGroup's functionality is the fully featured calendar module that will help your team make the best use of everyone's time.
Create public, group only and private appointments and events
Create recurring events with a single entry
Email event invitations
Synchronize the shared calendars with team members' Outlook or Palm PDA calendars
Send event reminder emails to participants
Link to an event's website so participants can view the site directly
Customize calendar view and appearance
Track event participation
Easily resolve scheduling conflicts
Assign resources, such as conference rooms and projectors, to events
Tasks
The biggest challenge today is tracking all the details of projects, who's assigned to do what by when. WorkGroup's task management module provides the tools for managers to monitor the work being done by their teams so deadlines are met and surprises are avoided.
Assign tasks to other group members
Set task priorities and due dates
Write task work notes to document work details
Contacts
WorkGroup provides a common address book so your team will always have the most up-to-date information on the people most important to them.
Manage contact names, addresses and other key information
Locate contact information with a detailed search function or browse the contact lists alphabetically
Send email to a contact directly from the contact record
Segment contacts by marking records as private or shared
Create custom fields to hold information unique to your organization
Forums
Not every issue needs to be resolved immediately with a meeting. WorkGroup's discussions forums are perfect for less complex, less pressing issues or issues that your team needs to reflect upon.
Create unlimited forum categories and topics
Write forum posts in rich-text editor
Attach multiple files to posts
Search the full text of forum posts, or search by author, topic and post date
Check your spelling in multiple languages
Allow selective forum access based on group security
Email
Whether your team has access to a corporate email systems or not, they can read and respond to email through WorkGroup's intuitive webmail interface. If you have a team member without an email account you can create one in WorkGroup, or have WorkGroup access existing POP3 or IMAP4 email accounts.
Retrieve mail from external POP3 and IMAP4 email accounts
Organize email into your own custom folders
Send and receive email with file attachments
Write emails with a rich text email editor
Add a custom signature to outgoing email
Option to leave mail on server (if working away from office)
Share messages using folders available to your entire group
Check your spelling in outgoing email using the standard, multi-lingual spell checker
File Sharing
Your business revolves around sharing information. Much of that information resides in computer files, such as Word documents and Excel spreadsheets. Share those files through WorkGroup's file system.
Limit access to files by creating private and shared file folders
Secure access and ability to add and delete files through group security
Further organize your files with a hierarchy much like Windows Explorer
Ensure file integrity through file check-out and check-in
Document file change history through version control
Links
You've got a list of websites that provide value for your team, but no way to make them available to your team members easily? WorkGroup's Links capability allows you to store website addresses in a central location so your team knows where to find them.
Save personal and shared website addresses
Add notes to each link to explain the value that website provides
Configuration and Administration
Customize and control activity through WorkGroup's extensive administration module
Establish access to all WorkGroup information through fully customizable user group settings
Selectively deploy modules so your users see only the modules they need
Append custom messages to all outgoing emails
Allow, or not allow, new users to create their own WorkGroup login accounts
Allow, or not allow, new users to create their own WorkGroup login accounts
Keep calendars clean and database small by purging old events
Display general announcements to all users when they login
Send broadcast messages to all users
Authenticate user logins against your NT domain or through the WorkGroup database
Authenticate user logins using LDAP
Fully customize the look and feel through the Administration module, no need to modify code
Multi-Lingual - the application can run in French, German, Spanish, Italian at the click of a button
create users